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Ontario Incorporation – Complete Numbered

This is our complete incorporation package for a numbered Ontario company. The total cost is set out below.

Ontario Government Filing Charge $300.00
Legal Fees $500.00
Disbursements: Incorporation Filing Fees and Form 1 Filing Fee $77.00
HST $75.01
Total Cost $952.01

 

By filling out this form you will be providing us with the information we need to prepare your Articles of Incorporation for submission to the Government of Ontario. Once we have received your completed form and your payment, your company will normally be incorporated within one to three business days. Our Complete Package includes:

  • receipt and review of your incorporation information
  • preparation of the incorporation application (Articles of Incorporation)
  • electronic submission of the Articles of Incorporation to the Government of Ontario
  • electronic submission of Form 1 – Initial Return to the Government of Ontario, showing incorporating directors and registered office
  • email transmittal to you of the approved Articles of Incorporation and the Certificate of Incorporation
  • preparation of the initial Directors and Shareholders’ Resolutions, covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • preparation of By-law #1 which sets out the organization of the corporation, including the powers and election of directors and officers, filling vacancies, holding meetings of shareholders and directors, required notice periods, setting the fiscal year end and the execution of documents
  • preparation of the Register of Directors, the Register of Shareholders, the Register of Officers and the Stock Transfer Register
  • issuance of share certificates per your instructions
  • blank share certificates
  • shareholder ledgers for each shareholder
  • our Guide to Organizing Your Ontario Corporation, which include instructions on setting up your Minute Book and on the ongoing requirements for maintaining your corporation
    comprehensive reporting letter

Many people inquire about a corporate seal and a minute book. A corporate seal is not necessary for most corporations and we recommend that you only order it when required. A ‘minute book’ is simply a binder or folder where important corporate documents are kept and we recommend that you save yourself money by simply using a regular 3-hole binder or even a file folder. Our guide contains complete instructions on setting up your own minute book.

This package uses our standard incorporation, which has been developed to serve the needs of Ontario small business. If you have any questions, please feel free to call. We’re also happy to walk you through the form as you’re filling it out.

Please note that the order process is a two-step process. In the first stage, you fill out the form and submit the information to us through our secure site. Then, you are directed to our separate payment screen, where payment is made. If you fill out the information form and then have any problems with payment, just contact us. Your information has not been lost.

  • Every Ontario corporation must have a legal designation. Please select one from the following list.
  • Please provide a general description of the business activities you plan to carry on. This information helps us in our name searches.
  • Our model incorporation provides for a range of one to five directors. You only need to appoint one director to begin with, and you can add the other directors later without having to change your Articles of Incorporation. If you wish to have a different number of directors you may choose a fixed number or a range It is required that a majority of the directors be 'resident Canadians.'

  • DIRECTOR INFORMATION

    Please provide us with the names and home addresses of the directors. By default, we use these as both the incorporating directors and the first directors of the corporations. Although these do not have to be the same people, normally they are. If you wish to have different incorporating and first directors, please e-mail us.
  • Is this director a resident of Canada?
  • Is this director a resident of Canada?
  • Is this director a resident of Canada?
  • If you have more than three (3) directors, please provide us with the details (names, addresses, residency) in the space below.

  • Officers of the Corporation

    Please provide us with the names of the officers of the Corporation. Every Corporation must have at least a President and a Secretary. Not all of the other positions need be filled and one person can serve in more than one position. Also, a person need not be a shareholder or a director to serve as an officer. However, for most small businesses, the officers are usually directors and/or shareholders.
  • If your corporation has other officers (such as a Vice-President), please provide us with their names and the office they occupy.
  • A corporation can have different classes or types of shares. Each class must have characteristics that make it different from the other classes and these classes and their characteristics must be set out in the Articles of Incorporation.
    In our standard incorporation, we provide you with two classes of shares. The first we call Class A shares and they are basically the 'common shares'. They have the voting rights, the rights to dividends and the right to corporate assets if the corporation is dissolved. We also include a second non-voting class of shares (Class B shares) that can receive dividends if the Board of Directors so decide. This second class of shares can be useful for income-splitting and/or new investors.
    In most cases, we recommend that if more classes are later needed, they can be designed specifically for the needs at that time. The Articles can then be amended as necessary. If you need other classes of shares or changes to our standard classes upon incorporation, please provide us with further information below.
    Also, our standard bylaws provide that each share will have one vote, although it is also possible to have each shareholder have one vote. If you wish any changes in the voting structure, please set them out below.
  • Our standard incorporation includes restrictions to make it clear that the Securities Act does not apply to this corporation. If the Securities Act applies to your corporation, you have considerably more reporting requirements. Thus, we have included a restriction on share transfers so that shares cannot be transferred without the approval of the board of directors or the shareholders. To review our standard clause, please click here. If you do wish different restrictions, please indicate the provisions here.

  • Shareholders

    Please indicate below the shares that you would like to have issued to each shareholder. We normally recommend that the initial value of each share be set at $1.00, keeping in mind that in most cases you should then deposit that total amount into the corporation's bank account. Most people choose between 10 and 100 shares. If you have any questions, or wish to issue Class B shares, please contact us
  • ccc If you have more than three (3) shareholders, please provide us with the details (names, addresses, etc.) in the space below.
  • What is the Corporation's fiscal year end date (eg. August 31)?
  • Most incorporations do not include any restrictions on business activities. If there are to be any restrictions for this corporation, please indicate them here.
  • Other provisions can also be added to the Articles of Incorporation. Our standard incorporation includes clauses to ensure that the Securities Act does not apply. If it did apply, there would be considerably more reporting requirements. We also include standard borrowing powers and a mechanism for filling vacancies on the board of directors. If you wish to add any other provisions to the Articles, please note them here.
  • The registered office of the corporation is where the registers and records of the corporation must be kept. An Ontario incorporation must have its registered office in Ontario. A rural route number may be used but not a post office box number.
  • If there is any additional information you wish to provide to us, or if you have any questions or comments, please enter them in the space provided below.